1 50 3 https://lebanesestudies.omeka.chass.ncsu.edu/files/original/2bbf2ffe345e1ba332db237057db92fd.pdf 533df8054e2fcb15bf96c4ded9f4f5f6 PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource SFSLAC Records Series 1: Meeting Minutes and Agendas NCSU Libraries Collection NCSU Libraries Collection metadata Finding Aid Link from https://www.lib.ncsu.edu/findingaids https://www.lib.ncsu.edu/findingaids/kc0060 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context kc0060_18_2_sfma20020704 Title A name given to the resource SFSLAC Executive Board Meeting Agenda Description An account of the resource An Executive Board Meeting Agenda of the Southern Federation of the Syrian Lebanese American Clubs in Jacksonville, Florida on July 4, 2002. Date A point or period of time associated with an event in the lifecycle of the resource 2002 July 4 Creator An entity primarily responsible for making the resource Southern Federation of Syrian Lebanese American Clubs Subject The topic of the resource Clubs Conference proceedings Language A language of the resource English Type The nature or genre of the resource Text Format The file format, physical medium, or dimensions of the resource Text/pdf Source A related resource from which the described resource is derived Southern Federation of Syrian Lebanese American Clubs Publisher An entity responsible for making the resource available Moise A. Khayrallah Center for Lebanese Diaspora Studies Rights Information about rights held in and over the resource The donor retains full ownership of any copyright and rights currently controlled. Nonexclusive right to authorize uses of these materials for non-commercial research, scholarly, or other educational purposes are granted to Khayrallah Center pursuant to U.S. Copyright Law. Usage of the materials for these purposes must be fully credited with the source. The user assumes full responsibility for any use of the materials. 2000s Florida https://lebanesestudies.omeka.chass.ncsu.edu/files/original/197bdd63bb9f8479b9d0e3265d24583d.pdf 4c5276120e56026546d2b0ed56efb02c PDF Text Text Minutes - Executive Board Meeting Thursday, July 4, 2002 9:00 a.m. Adams Mark Hotel Jacksonville, Florida OPENING CEREMONIES: The meeting was called to order by Chairman Joe J. Joseph, III of Austin, Texas. Invocation was given by Kamal Constantine of Mobile, Alabama. All Executive Board Members recited the pledge of allegiance. ROLL CALL: Secretary Miriam B. Koury of Jackson, Mississippi called the roll. Richard Forrestly is absent and Jordan Catool is sitting in for Jeremy Frank. There being a quorum Chairman Joseph proceeded with the agenda. READING OF THE MINUTES: Nafe David, of Memphis, Tennessee stated his name was spelled incorrectly. President Sharon Benson of Missouri City, Texas, stated under the Report of the Secretary, "total membership of 3,512", should actually read ''total club membership of 3,512". President Benson moved to pass the approved minutes as corrected, seconded by Mike Todaro of Mobile, Alabama, and the motion passed. Richard Forsley and Jeremy Frank are now present. REPORT OF THE SECRETARY, MIRIAM B. KOURY: Secretary Koury reported 57 clubs have paid on 2002-2003 dues. Fifteen clubs have not paid, not including Youth Affiliate. Kamal M. Nassar of Marietta, Georgia, should receive $2,288.00 in dues not reflected on the report. We have 2 new family memberships and one individual membership. Secretary Koury then made the following suggestions. (1) The Federation computer laptop quit working. It was taken to Venture Technologies where Secretary Koury was told the computer had a defective hard drive, no information was retrievable from the computer, and the computer would not be worth repairing and suggested purchasing a new computer. Alfred is currently receiving bids for the new laptop. (2) The Konica Copier (being 8-9 years old) will need to be replaced. Secretary Koury has had several repair problems and had requested a service contract from Copy Graphics (the local Konica Dealership in Jackson, Mississippi). Copy Graphics has refused to provide a service contract, but has made numerous attempts at repairing the copier. Copy Graphics informed Secretary Koury that The Konica 2020 Copier (such as ours) seemed to have been defective. Copy Graphics recently recalled all Konica 2020 copiers. After being instructed by President Benson, Secretary Koury received several quotes for a similar copier, comparable to what the Federation currently has, and the total cost would be $6,150.00 for the copier, and the service agreement would be at a cost of$325.00 per year after the warranty expires. (3) Universal Printing is no longer in business. Secretary Koury is currency receiving quotes from ACME Printing for stationary and the Federation Handbook. ACME Printing agreed to charge NO set-up fee and 10% discount off of total order for all �stationary products. (4) Secretary Koury suggests the web site to include the Post Office box address for Jackson, Mississippi on the applications. The applications currently have the wrong address. ( 5) Secretary Koury received a large amount of correspondence from people searching the web site for upcoming Conventions and Conferences. She suggest posting all upcoming event schedules on the web site. ( 6) Secretary Koury has brought information sheets to send to all Board Members, past Secretaries, etc. Any persons currently listed in the handbook need to fill out the information sheet before leaving the meeting. (7) Secretary Koury also suggested having new Board Member Nominations during the Mid Winter meeting. President Benson asked ifthe service contract for the copier include supplies. Secretary Koury stated the contract includes all parts, labor, developer, drum repairs, and travel for 35,000 copies for 12 months. It does not cover toner which yields approximately 30,000 copies at a cost of $95.00 per bottle and staples which yields approximately 15,000 at a cost of$40.00 per box. These two items should be $135.00 additional for the budget . INTRODUCTION OF GUE ST AND DI GNITA RIES AND REPORT AND RECOMMENDATIONS OF THE BOARD CHAIRMAN JOE J. JOSEPH, III: Chairman Joseph recognized Mark Haddad and Regina Thomas, Convention Committee Members; George Kortmas; Penny Corbin and her Nephew; Mona Hatter (Treasurer of Young Adults); Jordan Catool (Vice President of Young Adults); Al Zwan (Past President); Julia Collins (State Vice President); Donald Hanna; Uncle Pat and Aunt Patsy; Club President Kamal Zaher of Baton Rouge, Louisiana. He reported we have had a tough year, although budget wise it was a great year. During several instances in speaking with Jacksonville, there was a possibility ofcanceling the Convention due to the tragedies of September 11 th • They decided, however, to continue with the Convention and from what he has seen and heard the Convention should be an unbelievable success. Chairman Joseph has a few recommendations for the future Board and Chairman: (1) The web page to say the least has been a "headache." Chairman Joseph suggests using the web more. He would like to form a Committee, whether it be President appointed or Board appointed, to work to updating the web page as often as possible. He feels the site could be utilized for so much more such as selling ads, registering online, etc. The price for this type of update would range from $4,000.00 to $5,000.00 per year for all additions. REPORT AND RECOMMENDATIONS FROM PRESIDENT SHARON BENSON, MISSOURI CITY, TEXAS: President Benson recalled a statement she made after being elected President, "You may have the greatest bunch of individual stars in the world, but if you don't play together the team won' t be worth a dime." She is very pleased with the team she worked with this year, and they have all been extremely supportive of each other. The Committees that have worked on the :financial success, for example Mary with the Guardian Angel, Jake with the Ways and Means project, and meeting the $20,000.00 goal for the Twin Towers Relief Fund. Scholarships will receive an excess of $50,000.00. President Benson stated we have had a financially successful year and she cannot thank everyone enough for working so hard. �President Benson's suggestions: (1) She would like to suggests that the Board control the web site. The web site should be non-political and non-religious. Nothing should be put onto the web site without the approval of the Board. Anything outside of the Board Meeting must be with the approval of the Board Chairman, because he/she has responsibility for the Board. (2) The Nomination format, which was presented by Secretary Koury has been considered. Afer speaking with Past Presidents about this request, President Benson proposes to send out letters for nominations in November or December, so that when arriving at the Mid Winter we will know when we have qualified nominees seeking positions and find some really good people. It would be a great way to find those people who are very smart and very willing individuals to get involved. (3) She would like to see Past Presidents put on a workshop that all those seeking office must attend to know what their duties.and responsibilities are. (4) She would like to see Ray Ceasar's work completed on Convention Guidelines, and to take the Strategic Planning Committee a step further. The Ways and Means Committees should be separate from the Federation and the Foundation. She suggests being careful in how the lines are crossed, Federation cannot interfere with Foundation, and vice versa. As long as the Federation has a Benefactor Program, it may not be necessary to have a Ways and Means Committee for itself, because the Benefactor Program has generated more than the Ways and Means Committee. Ways and Means should be working on smaller projects and not trying to raise big money for the Federation, this way you will not have to worry about big tax deductible contributions, and leave those tax deductible contributions for the Foundation Ways and Means Committee. (5) She would like to recommend to the Convention Committee, and have the Board recommend to the Convention Committee to look at the program structure for the Annual Convention. She would like to see more "Fun" events would happen on Saturday versus the General Assembly on Saturday. It is very hard for the officers to complete all tasks and rush to General Assembly. She suggests swapping events. President Benson stated she had a wonderful year. Mike Todaro of Mobile, Alabama, wanted to congratulate President Benson on raising the goal of $20,000.00 for the Twin Towers Relief Fund. He would like to know how the Fund will be distributed. President Benson responded with the Help of Norma Hanna, they found a non-profit organization called the Twin Towers Orphans Fund, which was set up to educate the children who lost their parents on September 11 th • The founder has created a very moving video which will explain the Twin Towers Orphans Fund Organization, which will be shown at the Foundation Brunch REPORT OF THE TREASURER KAMAL M. NASSAR OF MARIETTA, GEORGIA: As of June 26th we had a total revenue of $66,111.00. This amount came from the annual convention $24, 882.00 in Houston, $7,200.00 from the Mid Winter Convention, $1,200.00 from the Phoenix Convention, and $19,000.00 was membership income collected, Guardian Angel contribution was $13,050.00 with interest of $1,400.00, for a total of $66.111.00. Compared to budget we are $1800.00 over. �Expenditures were $52,482.00 this year. There were not many major differences with the exception of a few areas. The bulletin spent $15,507.00 for the printing of four issues as well as mailing and all related expenses. Slightly $2,000.00 below budget ($1,500.00 below last year). Contract labor is below budget. Travel and entertainment is below budget by approximately $1,400.00. Net revenue was $13,628.00, which is great. The last two years $13,628.00 and $27,477.00 for the prior year, we are currently at approximately $40,000.00 over expenses. A $25,000.00 increase came from Guardian Angel. Treasurer Nassar ended the year with $66,584.00 cash in the bank, of which $20,000.00 of said cash is a combination of General Fund, Corpus Christi Fund, and Guardian Angel. We have the Guardian Angel C.D. of $19,000.00 and C.D. for the Federation in the amount of $26,000.00. This amount compares to the $51,000.00 the previous year, which is an increase of $15,000.00. James Moises raised the question that as successful as the Guardian Angel organization is, he feels is somewhat concerned that the net income is only positive due tot he Guardian Angel organization. Treasurer Nassar responded to be sure to remember there are some one time expenses budgeted in this year for example, items such as the copier and computer which is approximately $6,000.00. Mary Jo Mansour asked if the Foundation can raise enough money to pay for the Bulletin. President Benson stated we are currently trying to Fund the Heritage Endowment to relieve some of the pressure by having that Fund pay scholarship contributions. Once the Heritage Endowment is built, it will relieve some financial pressure from the Federation by paying for some day to day items from the budget. Mike Todaro made a motion to accept the budget as proposed, seconded by President Sharon Benson, motion passed. REPORT OF THE BENEFACTOR Committee BY MARY MOWAD HOWELL: Last year's goal was $13,000.00, and we have currently reached $13,000.00. Our newest goal is $15,000.00 by the end of the Convention. There are 4 new memberships and we need 20 more memberships. First year expenses were underwritten by sponsors, and second year expenses were underwritten by sponsors. They are currently bringing in new people for sponsoring the Heavenly Gathering, and they seem to have a lot of interest. The Committee must meed decide on underwriting expenses, but they will be trying to find other means. Everything is currently going great and Mary only hopes to come up with some new ideas in order the make the Guardian Angel Fund more successful. (1) As written in the guidelines 50% of the Fund must be invested, 20% for expenses, and 30% at the discretion of the Board for Federation to use. They would like to an additional 20% and invest it as well since there have been no expenditures for the first two years. The Committee plans on meeting with Bank Audi to see what the best options would be. Mike Todaro and President Benson congratulated Mary Howell on the fantastic job she and her Committee have done in raising money for the Guardian Angel Fund. REPORT OF THE YOUNG ADULTS PRESIDENT JEREMY FRANK, HOUSTON TEXAS: The Young Adults bank account appears to be $0.00. At the Mid Winter Conference Young Adults had �approximately $4,000.00 in their Time Deposit Account and approximately $3,000.00 in the Young Adults checking account. This $3,000.00 was inexplicably transferred into the Time Deposit account. President Frank suggests transferring money from the Time Deposit account into the Checking account in the amount of$3,238.03. This was the amount originally transferred to the Time Deposit Account. A Trip has been arranged a trip tp the Jacksonville Jaguars Locker room. The Young adults have arranged for a game room, which will open during the hours of9:00 a.m. and 2:00 a.m. Every night there will be a D.J. from 12:00 a.m. - 2:00 a.m.. The Young Adults meeting will be held at 1:00 p.m. in order to significantly increase attendance. The youth outing will be held between 2:00 p.m. -5:00 p.m. The youth Fund raiser has had no expenses die to not receive approval from the Federation Board. They have received permission to sale Fund raiser towels. Mr. Dewan, Mr. Frank, and Mr. Joe Joseph, Jr. have paid for the towels for the Fund raiser. The Young Adults Account does have the money to purchase these towels but chose not to use that money without the permission ofthe Board. The Youth Dance was at no additional costs due to being budgeted. The outing will costs $500.00 for the ferry and lunch. Scholarship donation will be $500.00 and miscellaneous conventions should be approximately $300.00. Net Income budgeted will be $6,01 5.03, before Fund raiser expenses are factored in. The cost of the Fund raiser beach towels was $2,1 00.00 for 300 towels, and will be sold for $15.00 each, for a total revenue of$4,500.00, reaching a net profit of $2,400.00. Raymond Risk asked ifthe Young Adults group or anyone in the Federation enter into a note to those gentlemen loaning money for the purchasing of the towels. President Frank stated these gentlemen have agreed if there is any loss they (being the gentlemen) will suffer that loss. President Benson made a motion that the Board approve a $2,153.00 expenditure by the Young Adults for the purchase ofthe beach towels for there Fund raiser. Seconded by Mike Todaro, motion passed. President Benson made a motion to approve the expenditure of $1,350.00 for the Scholarship Fund, the Youth Outing, and miscellaneous convention expenses for the year, seconded by Nafe David, motion passed. President Frank requested any member who would like to speak at the Young Adults meeting, please do so. President Benson asked why the Young Adults wanted to transfer the $3,238.03 into the checking account at this point and time. President Frank replied in order to refund the $2,153.00 for towels and the pay the $1,350.00 for the scholarship Fund, youth outing, and convention expenses. Emily Zoghby, Mac_on, Georgia suggested having checks for the time deposit account in order to allow the money to remain in an interest bearing account. President Benson suggested having �Treasurer Nassar attend President Frank's meeting with Bank Audi regarding these before mentioned suggestions. COMMITTEE REPORTS Bulletin, John Casbeer, Houston, Texas Since Universal printing went out ofbusiness before the bulletin went out John contacted several new printing companies and decided on Integrity's Images, due to the initial interview and follow up after sending the bid. John is very pleased with Integrity's services up to date. The cost for each 28 page issue was $3,213.00 for a total of $6,426.00. It is John's recommendation to stay with Integrity's Images. Mailing Secretary, Penny Corbin, Houston, Houston Texas Penny has mailed the following: on February 26th 2,701 convention fliers; March 25 th 2,422 official bulletins; April 16th 2,702 convention fliers; and May 14th 2,425; official bulletins at a total cost of $1,869.60. Total out of pocket expenses of $628.48, for labels, envelopes, postage, packing tape, and ink cartridges, with a balance in bulk mail account of $430.63. President Benson made a motion to reimburse Penny Corbin for her out of pocket expenses of$628.48, seconded by Mary Moadhal, motion passed. Security, Joe Joseph, Jr., Austin, Texas Molly Port and the security Committee, Paul Ossi and Tom Craten have secured the hotel totally. Everything is secure. There will be plain clothes police officers and uniformed police officers, military will be walking the grounds, and there will be some Navy Seals on the premises as well. Ways & Means, Dr. Jake Jorishie, Jr., Tulsa, Oklahoma Jake has brought 75 cookbooks to sell at the convention. We sold over 200 at Mid Winter. Please promote the cookbook. We have left 25 cookbooks in Tulsa, and he has sent several with his sister to St. Louis, who is selling them regularly. After selling the remaining 175 books, he will then place another order of 500 from the printer. The endowment money is wisely invested, approximately $20,000.00. After convention, it should be at approximately $25,000.00. Ultimate Goal is $100,000.00. Task Force, Ray Ceaser, New Orleans, Louisiana Convention and Conference Procedures: The review of the Federation Bylaw and Convention Guidelines has not progressed as much as we had hoped. They were able to identify several areas that we believe need attention, further discussion and modification. The focus of the initial report are on those areas identified the issues involved and possible modifications and solutions. We hope that this report generates thought and feedback from interested parties, then over the next year responses can be assimilated and solidified into a formal proposal that would be available for review at the 2003 Mid Winter Conference in Baton Rouge and make a final proposal for adoption at the 2003 summer convention in Atlanta. (1) Selection of the Convention City- Currently only the General Assembly can officially award a city for a bid and for a convention under the host city arrangement, The �(2) Board of directors determines the site for the Mid Winter Conferences. Because the General Assembly can conduct business only once a year the logistics of obtaining hotel commitments is very difficult. If we miss the once a year window ofopportunity to award a bid we risk not being able to have a preference as to hotel and or city. There are several options to this situation, 1 is to allow the board to award the Convention, just as it does for the Mid Winter Conferences. 2 is for the general assembly to retain authority to ward a convention except within a specified time period such as two to three years. For example ifthe general assembly does not select a convention site for a convention that will occur in the next two to three years than the board has exclusive authority to select that site. Generally the board can act in a much quicker fashion the General Assembly. 3 is for the General Assembly to grant its authority to the site to the board for a specific convention but there is some disagreement as to whether this can actually be done under the current bylaws frame work. · Financial Arrangements and Responsibility - 1 involves the financial arrangement in which the Federation collects 20% of gross registration fees. Traditionally the full registration numbers have been the overwhehning percentage ofthe total registration. Special registration, Single Nights, Dance Only, package non food events have been relatively small percentages, however because of the changing market that we f~ce and our attempt to attract more people to the conventions, the relative percentage mix of full registrants to special registrations has changes, it is not a 50/50 mix, but this year special registrations will be in the neighborhood of 20% of the total registration. This has a substantial financial impact to the Federation. For example this summer on a full adult preregistration of a $15 5. 00 the Federation will collect $31. 00 off of each of those tickets. That would be the Federations 20%. On a single night dance only ticket $45.00, the Federation will collect $9.00. This is a difference of $22.00. If there are 200 single night tickets sold the Federation collects $1,800.00. If those same 200 tickets were full registration, then the Federation would collect $6,200.00, that is a difference of $4,400.00. The argument can be made it is not a one for one swap, if someone did not do a single night, they wouldn't necessarily do the full and the objective is obviously to attract more people. The main point is these type tickets costs the convention very little in that they are non-food events. Therefore an argument could be made that the percentage going to the Federation should be more than the 20%. For special packaging involving food events, the Federations share should remain at 20%, where those smaller packages (non-food events) it should be a higher percentage. In the example above if the Federation received 50% of the single night tickets it would collect $4,500.00, this would be $2,700.00 more than under the current arrangement. 2 -involves the financial arrangement in which the Federation collects 20% ofthe gross registration fees as well. This issue relates more to the contractual responsibilities in governing authority, the basic situation is that the local club is financially responsible but the Federation should approve, although not sign the various contracts in order the maintain the quality integrity of the convention or Conference. So a situation could easily develop where the Federation is requiring certain contractual items that are not in the best financial interest of the local club, (You could possibly have a conflicting situation where the local club is financially �(3) responsible, but the Federation is also responsible for maintaining the integrity and quality of the convention, where at this point if you go through the guidelines and bylaws, there really is not a way to resolve conflicts that arise in that type of a situation The convention guidelines give a general guidance as to the conduct of the convention but there are many details and situations that develop that were never and probably should never be spelled out in the guidelines as to how they should be handled. You cannot predict every detail and every situation that is ever going to occur. However there should be a clearly delineated line of responsibilities and conflict resolution. This is certainly not the intention to put the host club in a bad financial position, but the quality and integrity of Conventions and Conferences must be maintained. At the same time the host club should know at the beginning of the risks involved and understand the Federations involvement in the process. An impartial review panel may be an answer to the conflict resolution part of this issue. A modification to the language in the bylaws and guidelines will address the core language and consistencies. Our bylaws and Convention Guidelines in several areas do conflict as to who is in charge of what, and that language does need to be clarified and cleaned up. 3 issue in this area relates to the 50/50 financial arrangement. Where the Federation and the host club share net profits equally. Mathematically this arrangement can inflate the registration fees to an unintentionally high level, for example, if the Federation has budgeted $25,000.00 for income from a specific convention, that means that under the 50/50 arrangement the budget for the local club should be $25,000.00 as well\, meaning the convention has to make $50,000.00. That is a substantial amount of money in any way shape or form. Lets assume that the convention program book is included in the net profits, the Convention book nets $12,000.00 after production expenses, lets asswne that there are a thousand registrants, at $38.00 per person from the registration fee is going to the bottom line. That is $50,000.00 minus $12,000.00 divided by $1 ,000.00. If in this situation the local club would be satisfied with a net profit of $15,000.00 and wish to place the balance into the Convention program or into a reduced registration fee of$ I 0.00, the mechanism to do this is cumbersome and inefficient at best. It is really very difficult within the current bylaws to come up with an arrangement, it takes a lot of work and effort and legal ease to try and make an agreement. While a return on labor and effort on the Convention and Conferences are certainly justified and expected there well may be a point where it exceeds reasonableness. It does not do the Federation or the host club any good in the long run to price conventions and Conferences unreasonably. We are not saying we are at that point yet, but we have a system that promotes it's potential. One possible solution to this is for a structure that allows for a first layer of profits to be split at one percentage and a second layer to be split differently, for example the $30,000.00 could be split at 65% to the Federation, and 35% to the host club, after $30,000.00 the profits could be split 50/50. Using a formula such as this example, then the Federation could make the $25,000, the registration could be reduced by $9.00 per person, and the host club would earn $16,000.00 Centralization of certain routine Convention functions - There are three areas where centralization of certain routine Convention/Conference functions may prove to be beneficial to both the Federation and the Host Club. The three areas are publicity, �registration, and accounting. The advantages to centralizing these functions include consistency and making what is currently not a routine become routine. By making it a routine, by nature it just becomes easier to do. 1 - Publicity - which would be Federation mailings bulletin inserts and web site information, the resources spent recreating flyers, ads, and other information could be directed into other areas. With a centralized publicity and marketing effort, a cookie cutter approach could be developed. Details like correct indesha on the mailing, correct return address on the mailing, the size of the mailing would no longer be a learning issue for each Convention and Conference. Even production could be cookie cut to a large extent and pricing discounts may be achieved. The convention budget will still be charged for the expenses but the process could be streamlined. 2 - Registration process and ticket production. This is another area where bringing consistence to the function has enormous benefits. The registration software would not have to be relearned twice a year, badge setups would not have to be changed for every convention and Conference, the credit card machine would not have to circle the globe. A great burden would be lifted from the Host Club. They would still have to provide people to help at the registration desk, but the entire ticket accounting process would be removed from there duties. The Federation then move towards a better matching of registrants to its member files. Some logistics such as where monies are deposited would have to be worked out, but these are not insurmountable issues. 3 - Accounting - This function could run the gain ut from budgeting to full accounting in a consistent format. As we move from convention to Conference to Convention our historical results are paramount in planning future events and negotiating contracts. The need for consistently reported information after each convention cannot be overstated, this includes financial information as well as statistical information such as number and types of rooms used in the hotel, function attendants, etc. While the convention Committee is somewhat successful in this regard, we believe that a centralized function for Convention and Conference accounting would be of great benefit to the Committee as it plans for future meetings. The above list of items is by no means all inclusive. It is an overview list and there are many details related to each of the items. There are also other areas that will surface as the above issues are addressed. Keeping in mind the various objectives of our Conventions and Conferences is in intricate part of the review process. We are certainly aware that the Federation relies on income from these events as its major source of revenue. We think sometimes this fact gets lost in the shu:tlle as we look at things, the conventions are not just an event where people get together and have fun, it is a business and the Federation is deriving a substantial portion of its operating revenues from its Conventions and Conferences. Therefore you may have conflicting objectives, we want the host club to be fairly compensated, the Federation needs to receive money and we need to have people come and have a good time. The meetings need to grow and help the Federation grow. These are co1npeting objectives. We could attract more people with lower prices, but the financial well being of the Federation and the local clubs would suffer. It is all about the right balance. We are working toward better defining that balance and clearly communicating it in our official documents. A proposed rewording will be submitted in Baton Rouge, Louisiana, to the board and hopefully have new bylaws by Atlanta, Georgia. �REPORT OF THE PARLIAMENTARIAN, ALFRED J. KATOOL, SR., JACKSON, MISSISSIPPI: If you will notice on your proposed amendments, words that are underlined will be words added to the amendments, and words with the strike through are words that have been removed. We will allow today any author of a proposed amendment, or any proponent of a proposed amendment, any opponents to an opposed amendment may have the right to appear. If the Board unanimously rejects the proposed amendment, that amendment shall not be considered by the general assembly at delegations. ( 1) Proposal 1 - Amendment to Article 14, Southern Federation Foundation Inc., Bylaws page 22 in the handbook - Proposed by George Kortmas of Houston, Texas - Would like to stagger the elected trustees. Michael Shikany of Atlanta, Georgia, made a motion for the board to recommend the proposed amendment, seconded by Reba David ofMemphis Tennessee, Anthony Campbell asked in order to appoint a member of the board of governors, or to appoint a governor · for the three year term concurrently to his/her term, that would require a trustee to appoint his/her governors at the time the trustee was appointed, George clarified that it was his intent that those five to nine could be selected over the term of the trustee, for example if the trustee selected just 5 to begin with an4 the next trustee selected nine, and had some almost undo influence on the board because of the size, the previous trustee could increase his number of governors. In order to enact that and to carry forth George's original intent, Anthony made a motion to amend this proposed runendment to strike the two words ''three year" prior to term, so that each trustee shall select 5 to 9 members of the board of governors for a term concurrent with his or her term, which clarifies that the trustee in the second year may add or select additional governors, Seconded by Mary Mowad Howell, unanimous decision of board, motion passed. Unanimous decision of the board to recommend the proposed amendment. (2) Proposal 2 - Amendment to Article 26, Bylaws page 29 in the handbook - Proposed by George Kortmas of Houston, Texas - Would like to change all articles of the constitution bylaws to be gender neutral. In the enabling section actually represents the handbook. George proposes changing all gender descriptions throughout the entire handbook. Board unanimously rejected the proposed amendment. (3) Proposal 3 - Amendment to Article 4, Bylaws page 9 in the handbook - Proposed by Miriam B. Koury of Jackson, Mississippi - would like to make the member nominations mandatory at the immediate previous Mid Winter Conference. President Benson suggests testing the nomination meeting for the Mid Winter Conference, being there is no regulation in the bylaws prohibiting the board to do so, instead of making this meeting mandatory at for Mid Winter. Secretary Miriam B. Koury suggested the proposed amendment, by making the nominations meeting mandatory during the Mid Winter Conference, it would then increase attendance at the Mid Winter Conference. The Board voted on the proposed amendment, 1 for, 13 against, and 1 sustaining, being it was not a unanimous decision, but it was in the minority the proposed amendment will be reported to the general assembly, as well as how the board voted on the proposed amendment. ( 4) Proposal 4 - Amendment to Article 3, Bylaws page 6 in the handbook - Proposed by Joe Joseph, Jr., Austin Texas, Currently in order to run for Vice President or �President, you must have served on the board for 2 years, Mr. Joseph proposed to that anyone running for Vice President or President must have completed a full term on the Board. The Board unanimously rejected the proposed amendment. (5) Proposal 5 - Amendment to Article 2, Bylaws page 3 in the handbook - Proposed by Alfredtatool, Sr., Jackson, Mississippi, The qualifications ofelection ofmembers has no explanation for student membership. Raymond Risk moved the adoption of said amendment, seconded by Mike Todaro, motion passed. (6) Proposal 6 - Amendment to Article 10 & Article 11 - proposed by Ray Ceaser(The Convention Committee), would like to amend the time and place in bylaws, instead of three years in advance, it be amended to six years due to the problem in obtaining hotels. Raymond Risk made a motion to accept this proposal, seconded by Peggy Karam, San Antonio, Texas, The Board unanimously approved the proposed amendment. (7) Proposal 7 - Amendment to Article 3, Bylaws page 5 in the handbook- Proposed by Julia Collins, State Vice President, Tennessee - currently there is no limitation on the Secretary's or the State Vice Presidents term, therefore would like to change the State Vice President's of office to a 3 year term. Raymond Risk made a motion to reject the proposed amendment, seconded by Peggy Karam, The proposed amendment has been rejected by vote. It will still be sent to the General Assembly. (8) Proposal 8 - Amendment to Article 3, Bylaws page 5 in the handbook - Proposed by Julia Collins, State Vice President, - Raymond Risk made a motion to reject the proposed amendment, seconded by Peggy Karam, The Board rejected the proposed atnendment by vote. (9) Proposal 9 - Amendment to Article 13 - Proposed by Joe Joseph, Jr., would like to request that the resolution Committee not read the resolutions to the hotels, Committees, etc. at any function during the Conventions, that they have personally handed to or mailed. Raymond Risk made a motion to adopt this amendment, Seconded by Tom Cradem of Jacksonville, Florida, The Board Unanimously recommended to the General Assembly. (10) Proposal 10 - Proposed by Alphonse Zwan (Past President) Members of the Cedars Club ofHouston - Currently the Bulletin editor is appointed by the new president each year, and he would like the bulletin editor to be an elective office. The board voted unanimously to reject the proposed amendment. (11) Proposal 11 -Amendment to Article 23 - Bylaws page 28 in the handbook- Proposed by Alphonse Zwan (Past President) - Would like to change the way that the amendments are presented, even those unanimously rejected amendments may still be sent to General Assembly. Emily Zoghby, Macon Georgia would like to amend the proposed amendment, instead of the boards adoption of said amendment, the proposed amendment should read the boards acceptance of recommendation of said amendment, seconded by Mary Mowad Howell, motion passed. The Board voted 4 in favor, 13 against, 1 abstained. REPORT OF THE Convention Co1nmittee, SALAH DIAB OF SAN ANTONIO, TEXAS, M. REGINA THOMAS OF ATLANTA, GEORGIA; AND MARK HADDAD OF LITHONIA GEORGIA: �(a) (b) (c) ( d) (e) ( f) Report on the Corpus Christi, Texas Mid Winter Convention, M. Regina Thomas The Net profit on a 50/50 basis, was $11953.58, and the Federation received 50% of that figure. Report on the Jacksonville, Florida Annual Convention, Tom Cratum - Total adult registrations so far are 648, total youth registrations 103, total child registrations 128, for a total of 879. We have sold 245 Friday and Saturday night dance tickets. Approximately 1, 124 registrations so far. Bids for future Conferences Mike Haddad ofAtlanta Georgia - for New Orleans 2004 there has not been a hotel chosen yet. There is currently one club participating. The proposed dates are July 8th through the 11 111, or July 15 th through the 18th 2004. The Federation targeted minimum profit is approximately $30,000.00. The Convention would be break even. The program is not yet completed, so far the propose one breakfast, one brunch, and two dinners, Three dances with Arabic music and two dances with American music. Mary Mowad Howell made a motion to make a recommendation to the General Assembly that the summer Convention for 2004 be held in New Orleans, seconded by Emily Zoghby of Macon Georgia, motion passed. The Report on the Baton Rouge, Louisiana, Mid Winter Conference, Regina Thomas - The Mid Winter 2003 will be hosted by the Cedar's Club of Baton Rouge and the Heritage Club of Baton Rouge, Louisiana. The Radisson Hotel has been selected for the Convention. This is the first Mid Winter Conference where we have cut any activities for the Thursday. All activities will be held on Friday, Saturday, and Sunday. The program will be pretty packed for the weekend. We received a great rate on the rooms at $79.00 per night. Sharon Benson made a motion to approve the Mid Winter Baton Rouge schedule be accepted as amended, with the General Assembly meeting, and the registration fee that has been proposed, seconded by Kamal Constantine of Mobile, Alabama, motion passed. The Report on the Atlanta, Georgia, Annual Convention, Regina Thomas - Atlanta is the home of the National East League Atlanta Braves. The Hotel will be the Renaissance Waverly Hotel, which will not be downtown. The Preregistration will be $160.00 with the room rate of $99.00 per night. This program provides four meals. Michael Shikany will be the chairman of this Convention. The is a 50/50 Convention. Sharon Benson Made a motion to approve the Atlanta program and budget as presented be approved contingent on the fact that there is no elimination of any function, and no increase of registration fee, seconded by Peggy Karam, Raymond Risk made a motion for an amendment to President Benson's motion, to have the ability to add any optional functions to the proposed Atlanta program, motion passed. President Benson's motion passed. Bids for future annual Convention 2005 - Several members had the opportunity to go to Louisville recently, the local club was incredibly hospitable. Angie Clarke, President of the Louisville club stated Louisville is probably one of the best kept secrets in the county. There are really fun and unique things to do in Louisville. Sharon stated they are one of the few clubs that actually have a clubhouse, and their enthusiasm is fantastic. The Dates will be June 22nd through June 26 th and Churchill Downs is open until June 30th • The Name of the hotel is the Gaut House, which is really incredible. The room rate will be $99. 00 per night. Preregistration is proposed �(g) at $160.00 for full registration. It will be a 50/50 Convention. Chairman Joseph made a motion to recommend to the General Assembly that Louisville be awarded the 2005 annual Convention, seconded by Kamal Constantine, motion passed. Bids for future Mid Winter Convention 2004 - Mobile is a very old city, and having there 300th Birthday during 2004. Mobile is the birth place ofMardi Gras in America, instituted in 1703. It is a wonderful city. Mobiles representative showed a brief video regarding the city. Peggy Karam made a motion pending receipt of a deposit from the Mobile Convention Planners, and pending budget approval, to recommend to the General Assembly that Mobile be awarded the Mid Winter Convention for 2004, seconded by Mary Mowad Howell. Motion passed. REPORT OF THE PAST PRESIDENT ADVISORY COUNCIL, MICHAEL SHIKANY OF ATLANTA, GEORGIA: The Past Presidents Meeting will be tomorrow at 8:30 a.m. UNFINISHED BUSINESS - None NEW BUSINESS: Sharon Benson (President) would like to make a motion to elect Ray Ceaser by accltmation for the Convention Committee, Seconded by Reba David, motion passed. ~" '=!A t'\"\ Sharon Benson would like to make a motion to accept Sylv.ia-~ ofSanAntonio, r.exas as treasurer, contingent upon our discussions with her, and if Sylvia elects not to accept the position, a ballot will be sent out, motion passed. ANNOUNCEMENT·S BY BOARD CHAIRMAN, JOE J. JOSEPH, III: He thanked everyone, all the Board Members, and he hopes that he has done a.good job. He has some gifts for the outgoing officers. BENEDICTION GIVEN BY MICHAEL MANSUR OF HOUSTON TEXAS Sharon Benson made a motion to adjourn, seconded by Emily Zoghby, motion passed. Respectfully submitted, ~Miriam B. Koury Secretary � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource SFSLAC Records Series 1: Meeting Minutes and Agendas NCSU Libraries Collection NCSU Libraries Collection metadata Finding Aid Link from https://www.lib.ncsu.edu/findingaids https://www.lib.ncsu.edu/findingaids/kc0060 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context sfmm2002-07-04 Title A name given to the resource SFSLAC Executive Board Meeting Minutes Description An account of the resource Executive Board Meeting Minutes for the Syrian Lebanese American Clubs on July 4, 2002. Date A point or period of time associated with an event in the lifecycle of the resource 2002 July 4 Creator An entity primarily responsible for making the resource Southern Federation of Syrian Lebanese American Clubs Subject The topic of the resource Clubs Conference proceedings Language A language of the resource English Type The nature or genre of the resource Text Format The file format, physical medium, or dimensions of the resource Text/pdf Source A related resource from which the described resource is derived Southern Federation of Syrian Lebanese American Clubs Publisher An entity responsible for making the resource available Moise A. Khayrallah Center for Lebanese Diaspora Studies Rights Information about rights held in and over the resource The donor retains full ownership of any copyright and rights currently controlled. Nonexclusive right to authorize uses of these materials for non-commercial research, scholarly, or other educational purposes are granted to Khayrallah Center pursuant to U.S. Copyright Law. Usage of the materials for these purposes must be fully credited with the source. The user assumes full responsibility for any use of the materials. 2000s Minutes https://lebanesestudies.omeka.chass.ncsu.edu/files/original/2c5083e6e681dc0e186ef9f5ec9ae6f2.pdf 7b36051f73e03aef2991cb1edf39ea61 PDF Text Text ����� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource SFSLAC Records Series 4: Administrative Documents NCSU Libraries Collection NCSU Libraries Collection metadata Finding Aid Link from https://www.lib.ncsu.edu/findingaids https://www.lib.ncsu.edu/findingaids/kc0060 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context kc0060_13_13_20020704_001 Title A name given to the resource Youth Affiliates Annual Report Description An account of the resource An Annual Report for the Youth Affiliates of the Southern Federation of Syrian Lebanese American Clubs compiled in Jacksonville, Florida dated July 4, 2002. Date A point or period of time associated with an event in the lifecycle of the resource 2002 July 4 Creator An entity primarily responsible for making the resource Southern Federation of Syrian and Lebanese American Clubs Subject The topic of the resource Clubs Language A language of the resource English Type The nature or genre of the resource Text Format The file format, physical medium, or dimensions of the resource Text/pdf Source A related resource from which the described resource is derived Southern Federation of Syrian Lebanese American Clubs Publisher An entity responsible for making the resource available Moise A. Khayrallah Center for Lebanese Diaspora Studies Rights Information about rights held in and over the resource The donor retains full ownership of any copyright and rights currently controlled. Nonexclusive right to authorize uses of these materials for non-commercial research, scholarly, or other educational purposes are granted to Khayrallah Center pursuant to U.S. Copyright Law. Usage of the materials for these purposes must be fully credited with the source. The user assumes full responsibility for any use of the materials. 2000s Florida Reports